Office Support / Office Manager (1000-1500€) Current

CEAi
Bratislava
Employee with opportunity to gain a share
Full-time

We are a fast growing, innovative company whose mission is to develop products with a Global impact. There is a lot of uncertainty in our environment as we are a true startup, which is often rewarded by opportunities for individuals to grow. 

Successful candidate is highly proactive person with strong attention to detail, able to see the big picture and be comfortable with complex agenda ranging from office management and involvement in people operations, finance & legal, recruitment and community events, so we expect you to wear several hats at the same time. 

Responsibilities:

  • Offices in Bratislava and Kosice
    • Make our offices a joy to stay in and work in, maintain office supplies and refreshments, co-develop and manage office expense budgets

    • Responsible for office design, seating arrangements and furniture, work on design of offices according to 'Slovak Design' theme to make space more personal, interesting and comfortable - suggestions and execution, different themes for meeting rooms

    • Support for senior management team in BA/KE - mainly travel & scheduling support, business errands

    • Manage vendors, develop a strong relationship with Property Manager

    • Make sure office is compliant with workplace regulations (safety, health,)

  • Administration:
    • Administration of expenses, business travel, attendance, benefits and food vouchers 

    • Payroll and accounting documents workflow support/invoicing/bank in cooperation with our finance team (Saša and Michal)                           

    • Document management - Keep online and offline docs up to date, storage nice and tidy

    • Mail, state authorities, correspondence

    • Arrange for new equipment for newcomers / equipments and peripherals in general

    • Meeting room bookings, meetings support             

  • People / Environment / Happiness:                            
    • Drive / Participate on creating events/dinners/workshops both in the office and outside

    • Focus on people happiness - learn preferences of team members, involve them in environment design, and generally engage with everyone on team

    • Join forces with our fantastic Barbora in Prague to unify office management and people happiness framework across CEAI

    • Greet all visitors, provide refreshment and make them feel very welcomed

    • Work with our community manager on overall culture and brand

    • Social media - help Barbora with content for Insta, Facebook, Twitter blogs

    • Support for events - organised throughout SK with our recruitment and marketing teams

  • Corporate Apartments
    • Responsible for all arrangements in SK corporate apartments, take care of booking

    • Work with team on further design and set up

Experience & skills

  • 1-3 years of experience in a office/support/pm role

  • Fluent in English language

  • Startup/fast growing business experience

  • Experience with booking travel arrangements

  • Very good presentation, spreadsheet, and document skills

  • Familiar with tech and cloud tools

  • Familiar with basic bookkeeping and business administration agenda (expenses, incoming and outgoing invoice workflow, cash)

  • Good written & verbal communication skills

  • Positive attitude, appetite for self-development

  • Ability to multitask in a fast paced environment and anticipate last minute changes

  • Attention to detail and analytical skills

  • Team player mindset

  • Ability to pinpoint problems and find creative solutions proactively, drive improvements

CEAi

CEAi - Central European AI. We create companies that use Machine Learning to change how big industries work.

We are a vertical AI startup studio.

CEAI solves the world's largest and most timely industry problems using AI. It was founded by a serial entrepreneur, Bradford Cross with over 15 years of experience in creating ML startups and is backed by DCVC, the largest global AI Venture Capital fund. We incubate ideas mostly for enterprise software with a focus on the application of machine learning and computer vision in fintech, insurance and biotech.

Through our CEAI offices in San Francisco, Prague, Bratislava, Kosice and Brno we currently create 2-4 companies every 12 months. We are all about market meets talent - ideal balance of market opportunity of silicon valley playbook and network, and great talent opportunity in Central Europe.

Our success is totally dependent on people who work hard, can execute and deliver, seek constant challenges, are smart, ambitious yet humble and fun to work with.

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